Gypsy Jane Photography

Full Service Planning Package

For the couple that is busy and may not have the time to handle the countless wedding details of planning a wedding, our Full Service Planning Package is the perfect solution for bringing your vision to life without the stress. Our Party Gallery Wedding Coordinators will partner with you to refine and execute your vision, creating the wedding of your dreams by handling all aspects of the wedding under your supervision. Booking vendors and venues, designing ceremony and reception sites are just a few things that we will do to ensure your stress free, gorgeous wedding day. 

Package Details:

PREPARATION

  • Unlimited in-person consultation meetings to discuss:

  • Preferences, priorities, personality, taste and style. We will then create a personalized design and theme for your event, interwoven throughout all aspects of the wedding (from location, invitations, décor, attire, cuisine, etc.)

  • Ceremony planning & reception planning

  • Budget and cost analysis, including creation and management of a personal budget spreadsheet.

  • Creation and execution of timeline

  • Unlimited access via phone and email

  • Personal attendance to service provider meetings as stated below in “Vendor Selection and Coordination”

  • Location sourcing and attendance to site visits

  • Personalized checklists and reminders

  • Creation of event floor plan

  • Detailed schedule for rehearsal, ceremony and reception, including vendor and wedding party timetable

VENDOR SELECTION AND COORDINATION

  • Personal attendance to select service provider meetings based on Client’s needs.

  • Vendor recommendations (caterer, florist, photographer, videographer, DJ, musician’s, cake, invitations, etc.)

  • Proposals and contract review

  • Rental placement and management, including obtaining quotes (including chairs, tables, linens, service-ware, draping, lighting, dance floor, specialty rental items etc.) and finalizing order with the selected company upon Client approval.

  • Track vendor deposits, payments and due dates

  • Assist Client with tracking vendor expenses

  • Distribute wedding day timeline for vendors

  • Contact vendors the week of the wedding to confirm previous discussions and verify all final details

  • Relay final head count to appropriate parties

WEDDING REHEARSAL

  • Ceremony rehearsal coordination

  • Organize wedding party for line-up and placement

  • Receive all personal items for ceremony and reception (i.e. escort cards, guestbook, favors, etc.)

  • Final walk through at reception and ceremony site

WEDDING DAY

  • Full day wedding coordination: overall management of wedding ceremony and reception for up to ten (10) hours on wedding day

  • Use of wedding day emergency kit

  • Manage the timing of the event with wedding party, family members and vendors

  • Distribute flowers to wedding party and family

  • Place table centerpieces and décor as agreed upon on the ‘Styling Proposal’

  • Setup and prep favor, guest book and gift tables

  • Final inspections of overall setup; includes seating placements, escort cards, décor, etc. (as per instructions and session discussions)

  • Greet guests and assist with seating arrangements as needed

  • Attend to guests needing special assistance

  • Coordinate with musicians on ceremony song selections

  • Cue ceremony

  • Review reception activities and timing with band or MC/DJ and photographers/videographers

  • Coordinate reception activities – grand entrance, first dance, cake cutting, toasts, etc.

  • Distribute final payments and/or gratuities to vendors (paid by Client)

  • Manage and inspection of clean-up

Full Service Planning Packages start at $4000.00